Electronics Recycling & Data Destruction for Real Estate Offices in Greater Boston
Real estate brokerages handle more sensitive client data than most people realize — pre-qualification financials, Social Security numbers, wire transfer instructions, and personal correspondence tied to some of the largest transactions their clients will ever make. When agents turn over, offices refresh equipment, or branch locations close, that data needs to be destroyed properly. EverTech provides secure electronics recycling and NIST 800-88 compliant data destruction for real estate offices across Greater Boston — with the documentation to back it up.
The data risk real estate offices consistently underestimate
Real estate is one of the most targeted industries for wire fraud and identity theft — and for good reason. The data that flows through a brokerage office during a single transaction includes buyer financial pre-qualification, Social Security numbers, bank account information, legal names and addresses, purchase prices, and wire transfer instructions. That data lives on agent laptops, office desktops, shared servers, and phones long after a transaction closes.
Under Massachusetts 201 CMR 17.00, any business handling personal information about Massachusetts residents — which every real estate office does — is required to implement a written information security program and properly dispose of devices containing that data. Real estate brokerages that handle mortgage-related activities may also have obligations under GLBA. The FTC has been increasingly active in enforcing data security requirements against real estate professionals, and NAR's data security guidelines align with these obligations.
The gap most brokerages have: a policy for how data is handled during a transaction, but no policy for what happens to the device when an agent leaves or a computer is replaced.
Real estate has one of the highest agent turnover rates of any industry. Every agent who leaves — whether they move to another brokerage, go independent, or exit the industry — potentially leaves behind a device that touched client data. Laptops returned at offboarding, office desktops used during the agent's tenure, phones issued by the brokerage — all of it needs to go through a documented destruction process before being reissued or disposed of. A factory reset is not sufficient.
What client data real estate devices typically contain
- Buyer and seller personally identifiable information — names, addresses, SSNs, dates of birth
- Financial pre-qualification documents and mortgage applications
- Wire transfer instructions and closing financials
- Purchase and sale agreements, offers, and counteroffers
- Client email correspondence and text message records
- MLS credentials and transaction management platform logins
- CRM data containing full client contact and transaction history
- Scanned IDs and financial documents submitted by clients
- Commission records and agent compensation data
Devices that need destruction
Our services for real estate offices
Data Destruction
NIST 800-88 compliant hard drive shredding and wiping. Every drive tracked by serial number from pickup through destruction. Certificate of Destruction issued — suitable for Massachusetts 201 CMR 17.00 and GLBA compliance records.
Electronics Recycling
Responsible recycling for all decommissioned office equipment. R2-certified downstream processing. Full chain of custody from pickup through processing. Nothing goes to landfill.
ITAD & Value Recovery
Newer laptops and workstations returned by departing agents may have remaining market value. Buy-back through our ITAD program offsets disposal costs while maintaining full documentation.
The most effective thing a real estate office can do is make device disposal a standard step in the agent offboarding process — not something that happens weeks later when someone remembers the laptop is still in a drawer. When a device is returned at offboarding, it goes directly into a secure staging area and gets scheduled for pickup. That's a process we can help you build around — call us to talk through what it looks like for your office size.
Documentation for compliance records
- Signed pickup receipt — Issued on-site at collection, documenting every device removed and establishing chain of custody from your office.
- Serialized drive log — Every hard drive and SSD tracked by serial number from pickup through destruction. Device-level documentation, not batch counts.
- Certificate of Destruction — Formal documentation of NIST 800-88 compliant destruction. File with your information security program records.
How it works
- Contact us to schedule — Tell us what you have: device types, volume, timing. Works whether you're doing a one-time cleanout or want to set up a recurring pickup for ongoing agent turnover.
- We arrive and handle all loading — Our team picks up from your office location. No staging required beyond having devices in one place.
- Chain-of-custody receipt issued on-site — Every device documented before we leave.
- Data destruction completed — NIST 800-88 compliant shredding or wiping for all drives and storage media. Every drive logged by serial number.
- Certificate of Destruction delivered — Full documentation issued after destruction is complete. Ready to file with your compliance records.
Serving real estate offices across Greater Boston
We work with independent brokerages, franchise offices, and commercial real estate firms throughout the region:
Pricing
Most electronics recycling is free. Pickup service pricing depends on volume and location. Hard drive shredding starts at $4/drive with serialized tracking and Certificate of Destruction included. Newer devices may qualify for buy-back through our ITAD program. Contact us to discuss your office's needs.
Need secure data destruction for your real estate office in Greater Boston?
Whether you're handling agent turnover, a device refresh, or an office closing — we handle pickup, NIST 800-88 compliant destruction, and full documentation. Call or email to get started.
